Establishing Benchmark's and Expectations
A job site walk through with prospective Commercial Landscape Companies is essential for a successful landscape RFP, this communication is essential for identifying trends, special service requirements, expectations, goals and objectives.
Participation is Key
As part of the process, everyone on the site walk should be taking notes for service items, including capturing photo images and prioritizing important landscape discussions. A potential list of landscape improvements should be identified, planned and prioritized for future budgeting. It is also helpful if the client participates, contributing their thoughts and involvement for the RFP.
Establishing a Walking Pattern for Purpose
Establishing a walking pattern for your purpose is essential, regardless if you are setting up an RFP for an HOA Landscape Service or Corporate Campus Landscaping Company, it always helps to establish a walking pattern helping to prioritize important agenda for your meeting.
For a home owner association landscaping service for example, we realize it takes time and effort on everyone’s part to plan and participate in the RFP meeting, however all parties can eventually be satisfied knowing that all your agenda was covered, questions answered, goals and objectives effectively communicated.
10 RFP Topics
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Turf Areas
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Pruning and Debris Control
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Frequency for Marketing Windows
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Mitigating Water Damage to Paved Surfaces
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Irrigation- and Water Budgeting
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Future Site Improvements
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Cost Control
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Mitigating Hazards and Liabilities
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Setting The Bar for Future Expectations
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Establishing Aesthetic Thresholds
Regular Communication and Agenda
As a commercial property manager, association manager, or facilities director, routine site meetings with your Commercial Landscape Company will open up the lines of communication helping to express your concerns, thought patterns and ultimate desires. Also, it will help to identify future Commercial Landscape Services - Enhancements that can be discussed and planned. This process ultimately strengthens the relationship between your service provider and is a win win for everyone.
