What You Need to Know About Bidding Out Your Commercial Landscaping Contract

Are you about to bid out your commercial landscaping contract for the first time? Or perhaps, you're wondering if your current service provider is offering you the best low-cost, great-value commercial landscaping solutions and are ready to shop around. In either case, knowing how to seek out and secure a contract that will serve your budget and business perfectly is a must. But, where should you begin?

Today, we're going to give you some easy and accessible pointers to make sure you get the most out of your next commercial landscaping contract. We'll guide you on how to leverage the RFP process, making your landscaping costs more predictable and your green spaces more spectacular. If that sounds like the exact information you need, then let's get started.

What Is a Request for Proposal or RFP?

A request for proposal or RFP is your opportunity to ask key questions before awarding your next landscaping contract. This crucial part of the bidding process is all about two-way discovery, allowing you to lay out all your needs so that potential Bay Area commercial landscaping contractors can show you how they'll meet those needs and more at a great price point you can depend on.

Because the Bay Area climate is often variable and challenging, collaborating with a switched-on and seasoned commercial landscaping company with a deep understanding of plant care, drought readiness, and storm water management is a game changer. You need to partner with a vendor able to provide tailored, competitive, and comprehensive solutions that will benefit your landscape and enterprise in the long run.

Preparing an effective RFP is the best way to cast a line to find that top-notch commercial landscape specialist. The more detail you provide and the more clarity you expect, the more specific the proposals you receive will be. Then, you can compare your options and make an informed and empowered decision.

How Do I Develop My Commercial Landscaping RFP?

When asking commercial landscape companies to bid for your contract, the more specific your request, the better the results will be. Rather than leaving anything open to interpretation, begin by listing out every landscape design and maintenance service that you think you'll need. If you have a larger property, you can break it up into zones for greater clarity.

From there, consider any additional questions that you'll want covered. For example, you may want to know how eco-friendly their landscape maintenance practices are, if they offer 24-hour emergency support, and how they are using contemporary technology to make your commercial landscaping more efficient. Finally, decide whether you'd like to disclose your budgetary goals and how all-inclusive you want your commercial landscaping contract to be.

How Often Should I Bid Out My Commercial Landscaping?

If you aren't satisfied with your current commercial landscape service provider or are bidding out your contract for the first time, creating an RFP is a logical step. But, there is also value in returning to the RFP process every 3-5 years even if everything is chugging along nicely. You're probably wondering, why is that?

Design and maintenance techniques and technologies in commercial landscaping are always evolving, and so should your contractor. Here in the Bay Area, rising water costs and a changeable climate should be met with innovation. From smart weather-tracking irrigation technology to cloud-based apps for client communication and zero-emissions gardening equipment, there are loads of exciting reasons to recast that line periodically.

The FloraTerra Take On the Value of RFPs

For a long-standing commercial landscape company like FloraTerra, we approach every fresh RFP from a client as an opportunity to learn and grow. Not only is the service we provide ever-changing, but the needs of those we serve across the Bay Area are evolving too. Crucially, you should be able to enjoy amazing communication with your commercial landscape contractor, and that includes challenging us to not only demonstrate but quantify our worth and dedication from time to time.

Ãs proud Bay Area commercial landscapers, we always strive for transparency and are ready to show you how we go the extra mile. We have the commercial landscaping expertise to exceed expectations, whether serving an HOA property, a corporate campus, a retail destination, or an estate. If you'd like to know more about our services or submit your RFP, contact our team today.

Get in Touch Today, Call 408.275.1200 or Click Below!

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ABOUT US

FloraTerra and our affiliates are conveniently based throughout the mid-peninsula bay area. As a leading commercial landscape firm, we specialize in homeowners associations, retail destinations, shopping malls, corporate campus, airports, hospitals, educational institutions, hospitality industry, building trades, office complexes and more.

Since 1998, our company and partners have installed and maintain some of the most prestigious commercial developments throughout the Silicon Valley.

WE GO WHERE YOU GO!